Kirton Parish Council Meeting Minutes
- March 2018

Public Forum

No residents attended.

Chairman’s comments

The Chairman welcomed all to the meeting. He reminded members that it was the last meeting before the Annual Parish Meeting.

The Chairman has met with the Police and they have assured him that when manpower allows, they will attend the school to speak to parents who don’t cross the road where they should.

The Chairman thanked Ann Booth for putting on the refreshments and buffet, Cllr Danby, the Clerk and the RBL for their part in getting the event together.

(Under Local Government Act 1972 s.100B (4) as amended; By reason of special circumstances in that to ensure that residents are informed as to the higher precept amount showing in the council tax demand sooner rather than wait until the next meeting, the chairman of the meeting is of the opinion that the item (Finance - precept error) should be considered as a matter of urgency.)

Apologies for absence and reason given

Cllrs M Brookes and Cllr A Austin sent their apologies and reasons for absence which were accepted by the Council.

Receipt of any declarations of interest in accordance with the requirements of the Localism Act

Cllr Bemrose declared a personal interest in item 12. Town Hall on the agenda as her mother is Chairman.

Cllr Ransome declared an interest in Planning as she is Vice Chairman on the planning committee at the Borough, she will take no part in discussions in this item. Cllr Ransome is also a member of the South East Lincolnshire Local Plan committee.

Cllr Rylott also declared an interest in Planning as she is on the planning committee at the Borough, she will take no part in discussions in this item. She is also Vice-Chairman of the South East Lincolnshire Local Plan committee.

Cllr Brotherton declared that he is also on the South East Lincolnshire Local Plan committee.

Cllrs Turner and Hannay declared a personal interest in planning item B/18/0101 and will take no part in discussions.

Approval of the minutes of the previous meeting

It was resolved that the notes of the meeting held on the 15th March 2018, previously circulated, should be recorded as the minutes. Proposed by Cllr Ransome, seconded by Cllr Brotherton agreed by the remainder.

Police Matters

No police attended. There is a new community beat manager. He has 5 targets set within the area which benefit the Parish.

Viewpoints on questions from members of the public

No members of the public attended.

Report from the minutes of the previous meeting/Clerk’s report

Broken bollards at the end of King Street (A16 end) reported to LCC ref 101000278698

Overgrown hedge over the footpath School side along Green Lane reported to LCC ref 101000277660

Cllr Bemrose reported that a previous report made to LCC regarding the state of London Road on the footpath from Dennis Estate field is still as bad as before although the fault is now marked as complete. Clerk will chase this up.

The Clerk reported that a replacement VC stone has been received. Members resolved to buy a bottle of spirits for David Buttery who had laid the stone in the first place. He has also agreed to replace the old one with the new one.

Correspondence received which the Council are invited to resolve on

Follow up to Station Road potholes reported in January received from LCC – A job number has been raised. Shall continue to inspect on routine inspection.

Fault update following ref 101000251289 – Standing water on the carriageway at Holme Road, Kirton Holme – LCC report all necessary work has now been carried out and no further action is planned. – Cllr Rylott reported that this has not been done properly – the verges still need to be ‘gripped’.

Thank you letter received from one of the relatives of Harold Jackson VC following the Commemorative Ceremony.

Lincolnshire County Council – Grass Cutting Programme 2018/19 – plus LCC will begin earlier this year and have an additional weed spraying treatment to last year.

Lincolnshire County Council – Waste Strategy Consultation – period of consultation to run from 4th April to 2nd July.

Lincolnshire County Council – Temporary Road Closure – Kiron End (between B1391 & Mill Lane) 23.04.18

Lincolnshire County Council – Temporary Road Closure – Kirton Holme (Holme Road in vicinity of Ivy Cottage and Sutton House) between 24.04.18 and 27.04.18.

Lincolnshire County Council – Temporary Road Closure – Kirton – Horseshoe Lane 23.04.18 – 27.04.18

Boston Borough Council – Planning – to consider the developers proposal that s106 money for the Housing development at London Road be made available to the Parish Council to use for a play scheme – members voted to accept this proposal.

Thank you letter received from Rtd Major Charlie Helmn who steered the Parish Council the right way with the Victoria Cross memorial stone commemoration. He complimented the one held in Kirton and said that it was better than one he had attended in Leeds a few days after Kirton’s one.

Matters for the attention of Lincolnshire County Council Boston Borough Council from/to County/Borough Councillors

Nothing reported.

Planning applications:

Erection of detached 1.5 storey games room and study annex at the Farmhouse, Holmes Road, Kirton – no objections

Resubmission of B/17/0035 for prior approval for proposed change of use from agricultural building to a dwelling house (Class C3) and for associated operational development at Agricultural Building, The Farm Yard, Mill Lane, Kirton End – objections already submitted after committee meeting of Planning held 20th March.

Erection of 2 no. detached residential dwellings, 1 no. detached garage, and new vehicular access at 52 Station Road, Kirton – no objections, however, observations are that the fencing on both sides should be no higher than 4 ft to enable the driver vision of people on the footpath. Another 6 cars trying to get out onto an already busy road.

Approval of reserved matters (scale, layout, landscaping and appearance ) following outline approval B/16/0380 (Erection of up to 195 dwellings including access off Middlegate Road West, public open space and drainage infrastructure) at Land north of Middlegate Road (west), Frampton – observations already sent to BBC following committee meeting held on 20th March.

Accounts for payment

Cllr Ransome proposed that the accounts as per payment sheet 1/12 dated 17th April 2018 be paid, this was agreed by the remainder.

Precept error

An error has occurred in that the wrong amount was requested for the financial year 2018/19. The finance committee using the powers delegated to them by the terms of reference in the Standing Orders, resolved to not pay to have the council tax statements rerun using the correct figures but to keep the money. (This would have cost £29k + to rerun according to the Borough Council).

The finance committee also reported that they had now put in an additional step to have the precept figure checked prior to the request to ensure that this error is not reoccurring.

Members supported the decision of the finance committee. It was resolved that rather than do nothing with the money except not put the precept up for the foreseeable future, that the money should be used to make improvements within the Parish. Members agreed to come to the May meeting with ideas on what the money could be spent on. It was resolved that ideas are then run by the residents and the residents could vote on what they wanted the money to be spent on from the shortlisted ideas.

Town Hall

Nothing to report

Cemetery

Cllr Foster asked whether the grave digger could put the excess soil from burials at the end of the cemetery rather that just behind the garden of remembrance. He will remove the soil mound that is there.

Reports for Various Bodies

Cllr Ransome reported that she had visited residents who complained that bits were falling from trees in the cemetery into their garden, they were concerned that a tree limb could fall into their property. Cllr Ransome informed the residents of their right to cut off any limb hanging over into their property. She also informed them that if they get in touch with the Clerk she would arrange for them access to the maintenance strip so that they could have the limb in question cut. Cllr Ransome informed the residents that they Parish Council goes by the recommendations of the current tree report and as such have no plans to do any further tree work at this time.

Cllr Rylott informed members that the beacon will be lit in Kirton Holme on Remembrance Sunday this year.

Parish matters

Inspection Rota – to consider improved method of inspection

Cllr Danby informed members that the current method of inspection is not at all adequate. He and Cllr Ransome have spoken and Cllr Ransome has further information from the Borough who are prepared to carry out the inspections properly on the Parish Council’s behalf for a fixed fee per year plus Annual Inspection at an additional cost. Members voted unanimously to allow this to go ahead as soon as possible. Clerk to contact Borough Council to arrange. Cllr Turner thanked Cllrs Ransome and Danby for their work to get this done.

To consider CCTV contribution/actions to take

Following on from the visit to the CCTV suite at the Borough and a report from the 4 members that attended, it was resolved that whilst the CCTV in the village is not perfect, it is a deterrent and useful when incidents occur.

Reports from committee meetings held since last Council meeting.

None held.

To consider when to request new tree report

The current tree report is only 3.5 years old. It was resolved that the Clerk should instruct LCC Arborculturalist to carry out a new on when due ( Clerk to go by guidance given by Arborculturalist as to when to have next tree report done.)

To consider Chapel rental fee for ongoing period of time.

It was resolved that the current users of the Chapel have made huge improvements to the Chapel and the Parish Council did not want to resume responsibility for its upkeep any time soon. It was further resolved to leave the rent as it is at the current peppercorn rate.

The Next meeting of
Kirton Parish Council is:-

Thursday 19th July
at The Upsall Room, Kirton Town Hall

Thursday 16th August
at Christ Church Hall, Kirton Holme
Starting at 7.00pm prompt

Contact details for your local Councillors:

Chairman:
Cllr Ian Turner
Tel: 01205 723986

Vice Chairman:
Cllr David Danby
Tel: 01205 724650

Village Ward Members:

Cllr David Danby
Tel: 01205 724650
Email: danbydavid@yahoo.co.uk

Cllr Richard Foster
Tel: 01205 722306

Cllr Marcus Hannay
Tel: 0780 1986348
Email: m.hannay1@btinternet.com

Cllr Sue Ransome
Tel: 01205 311373
Email: sueransome@dransome.plus.com

Cllr Ian Turner
Tel: 01205 723986
Email: patrick1@patrick1.plus.com

Cllr Peter Watson
Tel: 01205 619885
Email: pmfwatson@talktalk.net

Cllr Rebecca Bemrose
Tel: 01205 624396
Email: rebecca.bemrose@aol.com

Holme Ward Members:

Cllr David Smith
Tel: 01205 290809
Email: smithsutton1@btinternet.com

Cllr Claire Rylott (and Borough)
Tel: 01205 290386
Email: claire.rylott@boston.gov.uk

Clerk:

Mrs Belinda Buttery
Tel: 01205 460618
Email: belindabuttery@hotmail.com

Cllr Michael Brookes (County)
Tel: 01205 820616
Email: cllrm.brookes@lincolnshire.gov.uk

Cllr Alison Austin (County)
Email: cllra.austin@lincolnshire.gov.uk

Cllr James Edwards (Borough)
Email: james.edwards@boston.gov.uk

Cemetery Manager:
Geoff Sharp
Tel: 01205 361634

The Parish Council office is open on Tuesday mornings between 9 and 11 am every week except for August when it is closed for the whole month. The office is in the Town Hall (entry via door next to the car park entrance).